For procurement teams

Onboard vendors faster, without the security bottleneck.

Procurement gets blocked in security review. The Agency runs the security review in parallel — vendors onboard in days, not weeks, and security still gets the depth they need.

The numbers your team already knows.

Procurement closes the deal. Then it stalls in security review. The Agency compresses the bit nobody loves into days.

45 days
Average vendor onboarding cycle
Industry average
~37%
Of procurement deals stalled in security review
Industry estimate
200+
Active vendors per procurement team
Industry estimate

From 45 days to 5 days per vendor.

Procurement teams close deals; security review is where deals go to wait. The Agency runs the security workstream in parallel — so onboarding stops being procurement's longest cycle.

Before The Agency
Onboarding as a serial bottleneck
  • 45-day average vendor onboarding cycle
  • Inbox bottleneck — procurement chases vendor evidence by hand
  • Security review starts after questionnaires return
  • Contract clauses surface late, slowing legal
  • No view of fourth-party exposure until day 30+
With The Agency
Onboarding as a parallel workflow
  • 5-day average vendor onboarding cycle
  • NOVA owns the chase end-to-end, across email, WhatsApp, in-app chat
  • REX scans in parallel — security work doesn't wait on vendors
  • ARIA pre-fills 70%+ of questionnaire answers from prior evidence
  • Fourth-party graph available before the contract is signed

NOVA, ARIA, REX — the unblocking trio.

Three of The Agency's leads compress the security review without compromising it. Procurement gets velocity, security gets depth.

NOVA avatar
NOVA
AI Vendor Relationship Manager

Owns the chase, end to end. Vendor outreach, evidence collection, follow-ups across email, WhatsApp and in-app chat — without your inbox becoming the bottleneck.

What you get
  • Drafts the questionnaire request, sends it, chases follow-up
  • Detects when vendor contacts leave and reroutes onboarding
  • Persistent identity — same NOVA, same vendor, across years
ARIA avatar
ARIA
Assessment & Risk Intelligence

Pre-fills 70% of the assessment from prior evidence. ARIA reads the SOC 2 the vendor uploaded last quarter, parses their trust centre, extracts contract clauses — so the vendor answers a third of the questions, not all.

What you get
  • 70%+ pre-population from existing vendor evidence
  • Trust-centre and contract ingestion — no manual extraction
  • SnapShot summaries land in 24 hours, not a week
REX avatar
REX
Outside-In Intelligence

Outside-in scan runs in parallel. REX delivers the security posture without depending on the vendor responding — you stop waiting on slow vendors to start your assessment.

What you get
  • Outside-in scan completes in hours, regardless of vendor pace
  • Companies House, sanctions and negative-news screening included
  • Fourth-party discovery — see who the vendor depends on

Vendor signed to live in five steps.

From MNDA to SnapShot delivery — here's the path The Agency runs, and which lead agent owns each stage.

  1. 01
    NOVA
    MNDA signed, intake fires

    Vendor record opened, contact discovery runs, onboarding outreach drafted and sent automatically.

  2. 02
    ARIA
    Questionnaire pre-filled

    Prior SOC 2 / ISO / trust-centre evidence parsed; 70%+ of the questionnaire pre-populated.

  3. 03
    REX
    Outside-in scan, in parallel

    Attack surface, breach signal, Companies House, sanctions, and fourth-party discovery — no waiting on vendor.

  4. 04
    TARA
    Tier assigned

    Critical / High / Medium / Low classification with treatment SLAs — auto-escalates if the vendor stalls.

  5. 05
    ARIA
    SnapShot delivered

    One-page vendor brief returns inside 24 hours; procurement closes the deal with a defensible decision.

Plugs into the tools you already buy through.

New vendors flow in from your e-procurement system; risk tier and SnapShot flow back into your workflow. No double entry, no off-platform email chains.

E-procurement
  • Coupa
  • SAP Ariba
  • Jaggaer
  • Workday
  • Oracle Procurement
Contract lifecycle
  • Ironclad
  • DocuSign CLM
  • Conga
  • ContractWorks
  • Agiloft
ITSM & workflow
  • ServiceNow
  • Jira Service Management
  • Workday
  • Monday.com
Identity & SSO
  • Okta
  • Microsoft Entra ID
  • OneLogin
  • Auth0

Four shifts you'll feel on every new vendor.

Specific moments in the procurement workflow that compress meaningfully when The Agency is doing the security-review work alongside you.

NOVA chases — your inbox doesn't

Vendor follow-ups go out automatically across the channels the vendor responds to, not just the one you tried first.

Security review starts day one

REX scans the vendor outside-in immediately — no dependency on vendor response to begin assessment.

Procurement and security on the same record

Same vendor object, same evidence trail, same status. No 'have you got the questionnaire back yet?' Slack pings.

Onboarding finishes in days, not weeks

When the questionnaire is mostly pre-filled and the outside-in scan ran in parallel, the bottleneck stops being the bottleneck.

The brief format is the difference. We stopped getting lists of findings and started getting decisions. That's the bit that was missing.

SR
Head of Third-Party Risk
UK Tier 1 Bank

What procurement teams ask us first.

The questions that come up in every conversation with a head of procurement or vendor management lead.

Does The Agency integrate with Coupa, Ariba or Jaggaer?
Yes — via API or webhook. New vendor records sync from your e-procurement system into RiskXchange automatically. Risk tier, SnapShot and remediation status flow back so your buying workflow has the decision data without leaving the tool.
Can vendors self-serve, or does my team have to manage the conversation?
Vendors self-serve. NOVA runs a vendor-facing chat across email, WhatsApp and in-app — vendors upload evidence, ask clarifying questions and track onboarding status without involving your team.
What about RFP-stage vendors who haven't been selected yet?
REX can run an outside-in posture scan on any company in the 5M+ Trust Layer network — no vendor engagement needed. Pre-screen the RFP shortlist before you commit budget or legal time.
How does this work for our existing vendor base?
CSV import or e-procurement sync brings the existing book in. NOVA's Vendor Discovery sub-agent surfaces shadow vendors you didn't know about, and TARA decides which warrant reassessment based on inherent risk + age.
Does this slow down legal review?
No — typically the opposite. ARIA's Contract Analyser extracts the risk-relevant clauses (liability caps, sub-processors, exit terms, data residency) up front. Legal reviews a pre-marked-up draft, not a blank one.

See it on your vendors.

Book a 30-minute call and we'll have NOVA, ARIA and REX produce a complete posture report on one of your live vendors inside 24 hours.